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The Office of the Registrar is responsible for the safekeeping of objects in the Portrait Gallery’s collections, as well as objects in temporary custody for possible acquisition, special exhibitions, and study purposes. The office creates and maintains the official records for all objects in NPG collections. The office also oversees the storage, packing and shipping of objects, and maintains insurance documentation and legal custody agreements (loan agreements) for loaned objects

Interns will work on the on-going accession file project, creating the files that hold the official documents pertaining to the acquisition of collection objects. Interns will assist the Registrar staff with collections movement and inventory, as well as condition reporting and packing/unpacking art objects. Interns may have the opportunity to work on collections storage projects and object cataloging projects. Interns will be trained to use the gallery's collections management database, The Museum System (TMS), for the purposes of generating reports, and possible data entry. Interns may be asked to assist department staff with other short-term tasks as needs arise. Work will occur at the NPG's offices in the Victor Building, at the Donald W. Reynolds Center for American Art & Portraiture, and at the off-site storage facility in Largo, MD.


Applicants should have a background in American history, art history, or museum studies and have a knowledge of basic museum collections management practices, including collections care, documentation, and information systems. Applicants should be organized and detail-oriented and be able to effectively communicate orally and in written format with NPG staff and other interns. Applicants must be comfortable working with computers in a Windows environment and must be familiar with Microsoft Word, Excel and Access. Familiarity with Adobe Photoshop is a plus.

Terms Internship Is Available
All terms: fall, winter, spring, and summer


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Phone: (202) 633-8508
FAX: (202) 633-8521
Mailing Address:
(for U.S. Postal Service mail)
MRC 973
P.O. Box 37012
Washington, DC 20013-7012
(for FedEx, UPS, and other non– USPS delivery)
750 Ninth Street NW,
Suite 4100
Washington, DC 20001


Please apply using the Smithsonian online application system at: